Financial Reconciliation
Validate every claim.Account for every cost.
Review customer claims and internal costs against quantities, rates, and supporting evidence. Reconcile credits, supplier and insurance recoveries, and keep the outstanding financial position clear.
Recall ManagementConnect every claim to the recall.Open the scope, customer actions, and product evidence behind the financial review.Financial Review
RC-2026-1001-01- Open items
- 4
- Claims validated
- 0 of 2
- Amounts
- None calculated
- Original request
- 22 cases
- Recorded
- 20 cases, counted once
- Unresolved
- 2 cases
- Destination
- Phoenix DC
- Amount
- Not calculated
- Decision
- None recorded
SourcesCLM-2026-031ASN-9941-01RCV-NSR-0930DIS-2026-1001-01BAS-2026-031
Next actionResolve the 2-case difference before calculating the product credit.
Claims 22 + 12 = 34 cases against 20 + 12 = 32 dispatched to those customers.
Unknown cost stays unknown, never zero.
A recorded settlement is not cash received; cash needs its own evidence.
Pay against the evidence.Know what remains outstanding.
Eliminate identified fraudulent claims
Validate quantities, rates, and cost components against supporting records. Reject claims identified as fraudulent and retain the evidence and decision history. Keep unsupported differences open for review; a discrepancy alone is not fraud.
Less reconciliation chasing
Bring claims, credits, deductions, and supporting documents into one connected review, with the outstanding balance beside its source.
A clearer cost of the recall
See customer credits, internal costs, and approved recoveries together, with gross cost and retained exposure kept distinct from cash.
Bring the costs together.Move each review forward.
Connect the original requests, product records, and commercial documents. Review each cost, record the decision, and follow the balance through reconciliation.
From supporting evidence.To reconciled financial records.
Bring quantities, rates, and documents into review. Keep customer credits and recovery claims on separate paths through reconciliation and closeout.
Customer claims, internal costs, product and action evidence, and rates and commercial records converge on a basis review and a financial decision, which needs the responsibility and authority behind it. Corrections and disputes return to the source record. The customer credit lane (payable) leads to credit or deduction matching. The recovery lane (receivable) holds supplier recovery and insurance recovery as separate subrows, each on its own basis, and leads to recovery settlement. Both lanes join the outstanding controls before a deliberate financial closeout. Net retained exposure is reviewed cost less approved recoveries and recorded salvage; cash is evidenced separately. At the October 1 snapshot, Northstar has claimed 22 cases against 20 recorded and the 2-case difference is unresolved, Riverside has claimed 12 cases, no amount is calculated or approved, the supplier recovery REC-2026-007 is under review with responsibility not assessed, no insurance recovery is recorded, and four controls are open.
- 01CollectCustomer claims, internal costs, product evidence, and documented rates stay connected to their source records.
- 02ReviewCheck quantities, components, and responsibility. Record the permitted decision and the evidence or exceptions still outstanding.
- 03ReconcileMatch customer credits and deductions, track supplier and insurance recovery, and review remaining controls before financial closeout.
Correction or dispute: back to the source record for a revised basis
Net retained exposure: reviewed cost less approved recoveries and recorded salvage. Cash received or paid is evidenced separately.
Generate the financial summary.Keep its decisions.
Keep original claims, reviewed costs, responsibility decisions, and recovery records connected to the recall. Generate a dated financial view with its evidence, history, and outstanding work.
- Case
- RC-2026-1001-01
- Generated
- October 1, 2026, 12:30 PM Pacific (UTC−07)
Net exposure is reviewed gross cost less approved recoveries and recorded salvage. Requests are never deducted, and exposure is not cash.
- Cost categories
- Recoveries and salvage
- Exposure
Review the detail.Resolve the outstanding work.
Claim review and partial approval
Review each requested component against its quantity, rate, and evidence. Record the approved amount and keep the remaining difference visible.
Remaining difference: 2 cases, kept open. Not approved and not rejected.
Internal cost review
Verify or adjust recorded product loss and response costs with a reason, preserving their source and review history.
An adjustment keeps its reason and source. None is recorded at the snapshot.
Credit and deduction matching
Link external credit notes or customer deductions to the claim, retain matched and outstanding amounts, and support the accounting handoff.
A matched quantity is not a validated claim. External posting depends on the agreed integration.
Supplier and insurance recovery
Connect recovery claims with supporting costs, responsibility, and evidence. Follow requested, approved, and recorded settled amounts separately.
- RequestGreen Valley Produce · LOT-48291, recorded
- ResponsibilityNot assessed, not yet recorded
- ApprovedNone recorded, not yet recorded
- Recorded settledNone recorded, not yet recorded
- CashSeparate evidence · none recorded, not yet recorded
Insurance recovery: none recorded. Coverage is the insurer’s decision.
Your financial questions.Answers grounded in your records.
Explore claims, cost bases, credits, recoveries, and outstanding balances in plain language. Open the evidence and decisions behind each answer.
Why does Northstar’s claim cover 22 cases when only 20 are recorded? Dispatch, receipt, and accepted hold describe the same 20 cases. The additional 2 cases remain unresolved.
Account for the full recall cost.Know your retained exposure.
Follow customer claims and internal costs through review, commercial reconciliation, and recovery. Keep gross cost, approved recoveries, and outstanding balances connected to their evidence.
- Customer product creditsNot calculatedIn focus
- Internal product lossNot calculatedIn focus
- Response costsNot calculatedIn focus
- Gross recall costNot calculated
- Approved supplier recoveryNone approved
- Approved insurance recoveryNone approved
- Recorded salvageNone recorded
- Net retained exposureNot calculated
Requested recoveries never reduce the total. Approved recoveries and salvage reduce exposure; they are not cash received.
Use the applicable quantity and rate.
Establish product credits and internal losses from documented quantities, units, and commercial sources; keep response costs itemized.
Manufacturing cost, selling price, and the credit rate stay separate measures. Next: apply the rate once the quantity basis is settled.
Connect the records your finance team uses.
Connect orders, invoices, prices, and credits from your existing systems with the product and response records behind the recall. Support partner forms, uploads, spreadsheets, and manual entry where needed.
Build your reconciliation workflow. With us.
Bring your claims, credit processes, and accounting handoffs. We’ll work with your team to connect the evidence, configure the review, and test it against your operation. Start with a focused pilot or discuss what we can build together.
Understand the financial impactof a recall.
Explore the economics of recall scope, commercial reconciliation, and the evidence that supports recovery.