Explore the Food Network Index
Retail & Wholesale partners

Meet requirements.Act on evidence.

Work with suppliers on the documents, product records, response actions, and commercial evidence your buying network needs.

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A grocery worker in an apron carrying a crate of tomatoes across the store
Across the relationship

From the supplier requirementto the reconciled response.

Suppliers and buyers hold halves of one history. A mock recall rehearses their response without a real incident.

Shared evidence/MR-2026-1001Read-only
Buyer branch and transfers · MR-2026-1001Freshfield shares its selected sources · buyer coordination
Northstar Retail · Phoenix DC
DC arrivalRCV-NSR-093020 casesReceipt confirmed
Supplier shipmentASN-9941-0120 × 24 = 480 packs
Finished lotTLC-CAESAR-9941Original assigning source Freshfield Salinas
Phoenix storeNSR-PHX-018 × 24 = 192 packs
Mesa storeNSR-MES-016 × 24 = 144 packs
Tempe storeNSR-TEM-016 × 24 = 144 packs
Branch total20 cases8 + 6 + 6; transfers retain the same lot
Across the relationship

From the supplier requirementto the reconciled response.

Suppliers and buyers hold halves of one history. A mock recall rehearses their response without a real incident.

  1. 01Agree what each side provides.

    Set the documents, lot codes, and handoff data each side provides. Northstar’s DC receipt and three store transfers stay the buyer’s own record. Add unlimited suppliers at no additional cost.

    Shared evidence/MR-2026-1001Read-only
    Buyer branch and transfers · MR-2026-1001Freshfield shares its selected sources · buyer coordination
    Northstar Retail · Phoenix DC
    DC arrivalRCV-NSR-093020 casesReceipt confirmed
    Supplier shipmentASN-9941-0120 × 24 = 480 packs
    Finished lotTLC-CAESAR-9941Original assigning source Freshfield Salinas
    Phoenix storeNSR-PHX-018 × 24 = 192 packs
    Mesa storeNSR-MES-016 × 24 = 144 packs
    Tempe storeNSR-TEM-016 × 24 = 144 packs
    Branch total20 cases8 + 6 + 6; transfers retain the same lot

  2. 02Coordinate the scoped response.

    Trace the supplier’s 48 cases, then highlight Northstar’s 20-case branch. Notification, acknowledgment, and physical action at each receiving location stay separate states.

    Mock exercise/MR-2026-1001Exercise observation
    Supplier scope · MR-2026-1001Exercise observations retain this review purpose · buyer coordination
    Initial comparison312 cases / 14 locationsEXAMPLE 60 + 52 + 56 + 48 + 48 + 48; six lots
    Scoped lot48 cases / 5 locations312 - 264 = 48; nine other locations outside selected identity
    DestinationShipmentCasesReceipt
    Northstar RetailPhoenix DCASN-9941-0120Receipt confirmed
    Riverside RetailLos Angeles DCASN-9941-0212Receipt confirmed
    Harbor FoodsSan Diego DCASN-9941-038Receipt confirmed
    Canyon MarketTempe storeASN-9941-044Receipt confirmed
    Mesa KitchenScottsdaleASN-9941-054Evidence pending
    Exercise response 5 notified / 4 acknowledgedEXAMPLE; acknowledgment does not confirm stock or action

  3. 03Review the commercial basis together.

    Compare Northstar’s 22-case claim with the 20-case delivery. The 2-case difference stays open until its basis is supplied; approvals, matches, and outstanding amounts are separate decisions.

    Review evidence/MR-2026-1001Exercise record
    Buyer quantity comparison · MR-2026-1001Follow-up evidence stays within the agreed scope · buyer coordination
    2 casesunresolved difference · 22 claimed - 20 shipped
    Claimed quantity22 casesCLM-2026-031; claim 20 delivered + 2 unresolved
    Recorded shipment20 casesASN-9941-01; 480 packs ÷ 24
    Confirmed receipt20 casesRCV-NSR-0930; same physical cases as shipment
    Unresolved difference2 cases22 claimed - 20 shipped; no accepted credit
    Store allocations20 cases8 Phoenix + 6 Mesa + 6 Tempe; subset of the same receipt
    NSR-PHX-018 cases / 192 packsASN-NSR-9941-01; RCV-NSR-ST-9941-01
    NSR-MES-016 / 144ASN-NSR-9941-02; RCV-NSR-ST-9941-02
    NSR-TEM-016 / 144ASN-NSR-9941-03; RCV-NSR-ST-9941-03
    Commercial treatmentNot decidedRET-REVIEW-EX-1001-01; request supporting basis
    RET-REVIEW-EX-1001-01
    Requests the basis for the two-case difference.
    Supporting records Simulated buyer review
    Quantities establish the comparison; the buyer and supplier decide any commercial treatment.
Why we want to partner

Buyer requirements needsupplier and receiving proof.

Large buyers set their own data and evidence requirements, industry groups align product data, and supply-chain rules call for verification, not just collection.

What a buyer asks for

Walmart asks its food suppliers to share lot or batch codes, date codes, and where each lot code was generated, and to send an advance ship notice with traceability data for every delivery, linked to the pallet’s SSCC label.

A buying network can ask for more than the legal minimum. Suppliers need to know exactly which identifiers and handoff data travel with each shipment.

Walmart food traceability requirements · Walmart and Sam’s Club, US supplier requirements; one buyer’s program, not a universal rule

Shared product data

The GS1 US Retail Grocery Initiative brings retailers, wholesalers, and suppliers together on open standards to improve product data, supply-chain processes, and traceability.

Identifiers only help if both sides record them the same way. A product identifier names the item; the lot travels only when a lot-bearing barcode or the shipment record carries it.

GS1 US Retail Grocery Initiative · GS1 US industry initiative page; no membership or standards certification implied

Verification, not collection

Under FDA’s preventive controls rule, an applicable supply-chain program verifies suppliers through activities such as onsite audits, sampling and testing, and review of the supplier’s relevant food safety records.

A collected document still needs review against the requirement, a decision, and follow-up. Requirements differ by ingredient, supplier, and buyer.

21 CFR 117.410 · US eCFR; applies where a receiving facility relies on a supply-chain-applied control

Capabilities

Read both sides of the handoff.From supplier source to buyer receipt.

Supplier source

See the supplier’s own order, notice, and receipt behind a product, with ordered and received quantities kept apart.

Ingredient source
SupplierGreen Valley ProduceRomaine
NoticeASN-GVP-48291500 kg
OrderPO-2026-11841,000 kg ordered
ReceivingRCV-SAL-48291500 kg received

Actual inputs

Confirm which ingredient lots a supplied product actually used before widening a question to related products.

Run consumption✓ Link recorded
Romaine lettuceLOT-48291300 kg
Caesar dressingDRS-260927-1469.12 kg
Parmesan cheesePAR-260926-0846.08 kg
CroutonsCRT-260925-2246.08 kg
OutputTLC-CAESAR-994148 cases / 1,152 packs

Finished identity

Match the supplier’s finished lot code and its assigning source to the shipment your DC received. A product identifier alone does not name the lot.

Finished identity
Product CSK-350350 g per packFinished TLC TLC-CAESAR-994148 casesAssigning source Freshfield Salinas · FF-SAL-01September 29, 2026Run PR-2026-0929-01Actual inputs recorded

Event register

Share a selected event register for the agreed product, so both sides read the same dates, locations, and quantities.

ExcelSelected event specimenFreshfield_Caesar_9941_Trace_2026-10-01.xlsxCSK-350 · TLC-CAESAR-9941 · selected event-register specimen · October 1, 2026
EventRecordsQuantity
ReceivingLOT-48291 · RCV-SAL-48291500 kg
TransformationTLC-CAESAR-9941 · PRD-SAL-0929-0148 cases
Internal shippingFF-SAL-01 → FF-GIL-0148 cases
Outward dispatchASN-9941-01 to -0548 cases total
How it works

One relationship.Clear records on both sides.

Signals for Freshfield Foods3 exercise signals
Supplier noticeEXAMPLESeptember 29, 2026Ingredient evidence discussionMatched toSierra Dairy Ingredients · PAR-260926-08
Rule updateEXAMPLESeptember 30, 2026Activity-specific traceability record reviewMatched toCSK-350 · romaine relationship
Public enforcement-type eventEXAMPLEOctober 1, 2026Leafy-greens category exercise promptMatched toRomaine · LOT-48291

Powered by Network Intelligence

Network Intelligence is the operational brain of ImpactRecall. It connects product data, lot-level journeys and market signals across the organizations in your supply chain, so teams can trace, hold, recall and reconcile from one shared record. Customers and partners see risk earlier and build a more adaptive, predictable network.

Freshfield FoodsChooses what to shareSelected lot historyExercise observationsSelected source referencesCustomer prices
Supplier exercise coordination · ends December 31, 2026
Your buyer and response teamRead-only

Supplier and buyer sources

The supplier chooses what to share and with whom. The buyer’s receipts and transfers stay its own source.

Exercise scope48 casesOne selected finished lot, not an accepted claim
Source receiptRCV-SAL-48291500 kg romaine received; 300 kg consumed
Actual runPR-2026-0929-0148 cases × 24 = 1,152 packs
Destination evidenceASN-9941-01 to -0544 cases received + 4 pending = 48

Decisions with their owners

Evidence acceptance, response actions, and financial approvals are each recorded by their owners.

Powered by Network Intelligence

Agree the requirement.Follow it through the relationship.

Connect both sides’ records, return requirement gaps to the supplier, coordinate the scoped response, and compare the claim with delivery.

Supplier and buyer records

01

Connect both sides

Supplier · Freshfield Foods
Supplier documentsDocument uploadsQuestionnaires
Salinas and Gilroy dispatchERPEDI
Buyer · Northstar Retail
Phoenix DC receivingWMSEDI
Store transfersSpreadsheets

Each side keeps its own sources

02

Work through the buyer’s requirements

Requirements · Freshfield FoodsRaised by Northstar’s buyer team

The requirements and their order are the buyer’s. ImpactRecall shows the records and open items behind each answer.

Missing documents, wrong codes, and quantity questions go back to Freshfield, the supplier, before the review continues.

Records in scope
Freshfield Foods · FF-SAL-01 Salinas plantProduct CSK-350
Question basis
  • Which documents apply: insurance, food safety certification, specifications, allergen information
  • Who reviews each version and when it renews
Evidence date
At October 1, 2026 · 12:30 PM · UTC-07:00 (Pacific time)

Gaps go back to the supplier

03

Coordinate the scoped response

Mock recall · MR-2026-1001
  1. LOT-48291Input lot · Romaine · Green Valley Produce
  2. PR-2026-0929-01Production · Salinas plant
  3. TLC-CAESAR-9941Finished lot · 48 cases
  • Receipt confirmedNorthstar Retail20 cases
  • Riverside Retail12 cases
  • Harbor Foods8 cases
  • Canyon Market4 cases
  • Evidence pendingMesa Kitchen4 cases
Exercise scope
48 cases · five destinations; Northstar’s 20 within them
Exercise communication
5 notified · 4 acknowledged EXAMPLE; acknowledgment is not action
Arrival evidence
44 confirmed · 4 pending; Mesa Kitchen expected at 2:00 PM, after the snapshot

Notice is not withdrawal

04

Compare the claim with delivery

Buyer quantity basisMR-2026-1001 · TLC-CAESAR-9941Illustrative exercise data · MR-2026-1001
Claimed quantity22 cases= 20 delivered + 2 unresolvedCLM-2026-031; claim
Recorded shipment20 cases480 packs ÷ 24ASN-9941-01
Confirmed receipt20 casesRCV-NSR-0930; same physical cases as shipment
Unresolved difference2 cases22 claimed - 20 shippedNo accepted credit
RET-REVIEW-EX-1001-01Requests the basis for the two-case difference.
Simulated buyer reviewCLM-2026-031 · ASN-9941-01 · RCV-NSR-0930
Explore Financial Reconciliation

Commercial treatment waits on its basis

Suppliers and buyers keep their own records and decide together from the same evidence.

Journey with us

Choose a supplier relationship. Test the complete handoff.

Contact us
01 · Select

Choose the first relationship.

Name one supplied product with its supplier and buyer sites.

02 · Connect

Agree requirements and connect records.

Set the documents to provide and bring representative dispatch and receipt evidence together.

03 · Review

Work through the first decisions.

Review an assurance gap, a response obligation, and a commercial question before expanding.

Research

Read further.Before the first supplier review.

ProductSupplier ComplianceHow supplier requests, uploads, document scanning, review, acceptance, and renewal keep each requirement’s evidence current.ProductRecallHow a recall case keeps scope, notifications, acknowledgments, physical actions, and evidence as separate records.ProductFinancial ReconciliationHow claims and supplier recoveries keep their basis, with partial approvals, credit and deduction matching, and outstanding balances.
FAQ

Retail and wholesale.Benefits on both sides.

RuleFood traceability records: the rule’s scopeCheck the listed foods, handling activities, and exemptions that decide which receiving and shipping records apply to your network.Read the guide
This page covers what suppliers and their buying network gain from clear requirements, shared evidence, and coordinated decisions across the relationship. The Retailers & Grocers and Distributors & Wholesalers solutions cover your own receiving, movement, and response work.
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